Download from AppStore
iPhone / iPad
  • Business
  • Productivity
App profile

Subscribe to our newsletter:

Follow us on Flipboard

When I Work Employee Scheduling app review: powerful workforce management tool to improve productivity 2021



When I Work scheduling app for iPhone, which is featured on our list of the Best iPhone and iPad apps for employee management, is a powerful program that makes it easier for small business owners to manage their workforce.

The best fax apps for iPhone 2021

The app for shift workers allows you to quickly manage shifts, approve employee requests, and send notifications to your workforce.

This iPhone app for employees offers specialized tools that can be used by managers and employees. Developed by Thisclicks LLC, the app for employee management is compatible with iPhone, iPad, and iPod touch. It can also be used on desktops through the developer’s web-based platform.

When I Work Staff Scheduling


Workforce Management Becomes Easier with When I Work app

Employee scheduling and shift management are two of the biggest headaches of business owners. These tasks require careful attention to avoid conflicts and work interruptions.

The best project management apps for iPad-2021

Today you can forget about backbreaking paper work just to keep track of employee schedules and shifts. All you need is ‘When I Work’ app, a multi-platform mobile program that takes care or workforce management. This app offers cutting edge productivity features to effectively manage your employees.

When loading the app for the first time, you will be asked to create an account. Credentials will be saved in your device so you can auto log-in every time you open the app. The account you created is also linked to the web-based platform of ‘When I Work’ so you can access data from your desktop computers.

When I Work is easy to use and it requires zero learning curve; in fact, you can tap the Guided Setup option to allow the app to configure the first schedules, shifts, locations, notification options, and other tasks. The guided setup is perfect for first time users of workforce management programs.

The best part about ‘When I Work’ is the multi-platform support. It works on all iOS devices. And if some of your employees don’t have smartphones or tablets, they can still stay in the loop using desktop computers.

Workforce Management Becomes Easier with When I Work app image

Features of ‘When I Work’

The app allows you to quickly setup employee database through CSV or spreadsheet support. You can upload existing database to your account to create individual profiles of employees. But if you want to manually create profiles, you can do this directly from your smartphone or tablet.

Best iphone and ipad apps

You can create, edit, and cancel shifts in a few taps. After saving the shift schedule, it will be automatically published to allow your employees to view available shifts.

This app sends notifications to your device when employees make a request such as shift transfer, time off, or shift trades. You can quickly approve individual requests with just a few taps. The app also allows you to choose whether to receive notifications via email or SMS.

‘When I Work’ supports location based scheduling with integrated maps. You can set the location for every available shift and your employees will see it on a map. 

Features of ‘When I Work’ image

When I Work Staff Scheduling


Pros and Cons


  • Easy to use with quick setup option
  • Allows manual creation of employee profiles
  • Allows you to create, edit, cancel, and publish shifts
  • Supports multiple platforms
  • Sends notifications for employee requests
  • Allows creation of new positions
  • With location-based monitoring


  • Needs to support other languages; currently available in English and Spanish only

Pros and Cons image

Final Thoughts

‘When I Work’ is a powerful workforce management tool that offers greater efficiency for companies. This is a recommended app for managers and business owners. However, if you happen to be managing a huge team of staff, do check out this field service scheduling software to help you manage productivity more efficiently.

When I Work Staff Scheduling

Share this article:


Cherry is a hard-working writer and an aspiring web designer who can't go a day without using her favorite apps. She's always on the lookout for new apps and enjoys discovering ones that others have overlooked.